List of A/P Vouchers (Employee)

A/P Vouchers track estimated charges for carriers (normal freight charges computed by the system via rating) and can be used to audit freight bills received from these carriers.

Once loads, manifests, trips, and bookings have reached a Financial Status of Voucher Pending, Initial A/P Vouchers can be created either by submitting an A/P Voucher Run to batch or by triggering A/P Voucher Generation from the applicable list of loads, manifests, trips, or bookings within the Financials module.

Note that an Initial A/P Voucher is automatically created for a non-operational freight transaction when this is entered to the system.

Miscellaneous A/P Vouchers can be created at any point to reflect miscellaneous charges that must be tracked in the system. Rating is never performed for these vouchers.

Freight charges sometimes must be adjusted, and these adjusting charges can be entered either before the Initial Voucher is closed (in which case they are called Adjustments and added to the original Voucher) or after the Voucher is closed (in which case a new Voucher referred to as a Post Charge Voucher is created).

List

By default, the List of A/P Vouchers is sorted in descending order by Voucher ID.

For information on icons and functionalities available on the list pages, see Web Interface lists.

Properties

A separate property page is available for each of the System Voucher Types, providing specific operational and financial information.

Notes:

• To prevent active vouchers from being processed further, they can be placed on Hold. These can later be Released from Hold as needed.
• A Miscellaneous or Post Charge Voucher that has not already been processed (either matched to a freight bill or accrued) can be Cancelled. If the Approval Chain for Voucher Adjustments has been enabled globally and Voucher Adjustments have been added to the voucher, the Cancel operation causes the Approval Documents corresponding to each of these Voucher Adjustments to be rejected.
• Any A/P Voucher in Cancelled status is eligible to be Deleted.