This page displays the charge details related to the A/P Voucher and supports the creation of adjustments for this voucher as long as it is not yet closed.
Note: When creating a voucher charge adjustment, post charge adjustment or miscellaneous voucher adjustment, you can enter the amount in any currency, and based on the selected currency, conversion will be performed. The currency for the adjustment is not restricted to Tariff Rating or Payment Currencies for the tariff used to rate the vouchered transaction, nor is it restricted to Rate Currencies for the applicable carrier.
The following charge types associated with the selected voucher are displayed in this page:
Original charges.
Balance due charges created from the Confirm Freight Bill Detail page. For more information, see Confirm Freight Bill Detail.
Adjustment charges.
Balance due charges created by the A/P Transaction batch process.
System adjustment charges.
Miscellaneous charges.
Post charges.
Notes:
The Balance Due type charges created from the Confirm Freight Bill Detail page can be updated or deleted while the corresponding freight bill remains open.
The Balance Due type charges created by the A/P Transaction batch process cannot be updated or deleted.
List
The List of A/P Voucher Charges displays the charges related to this voucher based on current search criteria. The list is ordered by Charge Level and Priority.
For information on icons and functionalities available on the list pages, see Web Interface lists.
The contents of the List of Voucher A/P Charges are controlled by the Include Related Vouchers flag on the Search for Charges for A/P Voucher screen. Based on this flag, the list contains charges associated with the selected voucher only or also includes related post charges.
Note: If the selected voucher is a post charge, the related vouchers can be the initial voucher and other post charge vouchers.
By default, Voucher Charges in Canceled status are excluded from the list.
Properties
This page allows you to create a new charge or to edit or view an existing charge for a selected voucher. All data associated with the voucher charge and many related descriptions are available on this page.
With the exception of G/L Account Numbers, values associated with the following cannot be modified:
Initial charges
Balance due charges created by the A/P Transaction Generation process
For adjustments, most fields are read-only when any of the following are true:
Approval Status has been defined (indicating that Approval Chain for Voucher Adjustments is enabled globally)
Voucher Charge status is not Accrual Pending
Voucher Charge for an A/P Voucher has been replicated to an A/R Voucher for a customer invoice wholly or partially on a carrier surcharge basis
Notes:
G/L Account Overrides can be applied to A/P Voucher Charges as long as the corresponding voucher is in Eligible, Matched, or Matched/Variance status.
Tax Adjustments can be performed only if a Tax Code has been enabled in Tax Codes Setup. Tax Adjustments must reference a condition where Condition is Tax has been selected.
The Cancel and Delete operations are allowed for a Voucher Charge only when the voucher is not in Closed or Canceled status, the voucher charge is in Accrual Pending status, and the voucher charge has not been replicated to an A/R voucher. If the Approval Chain for Voucher Adjustments has been enabled globally, the Cancel and Delete operations cause the Approval Documents to be rejected. Also, the Cancel and Delete operations cannot be performed for the last remaining active voucher charge for a Miscellaneous or Post Charge Voucher. To eliminate these charges, the entire voucher must be canceled.
The Reactivate operation is allowed for a voucher charge only when the voucher is not in Closed or Canceled status and the voucher charge is in Canceled status. When the Reactivate button is selected, the Properties page is loaded with data for the previously canceled voucher charge. The voucher charge returns to Accrual Pending status when you click Submit on the Properties page.