User Authorization – Financials

User Authorization is an additional layer of security imposed for selected A/P functions inside the financials module. This layer of security is enforced separately from the controls that can be implemented to control access to navigation pad links (Module Contents) and list operations (Screen Element Version Operations).

In some environments, the tasks of entering vs. adjusting/approving freight bills are assigned to two separate groups of users to reduce the possibility of fraudulent activity. Each user in Transportation Manager can be authorized to zero, one or both of these activities based on the setting for the Authorized to Freight Audit flag in the User profile:

• Manager: User has full authorization to the functionality in the financials module.
• Supervisor: User is authorized to approve freight bill details and to create or modify vouchers by adding new charges. User is not authorized to create freight bills, or to add new freight bill details to an existing freight bill.
• Clerk: User is allowed to create freight bills and to add new freight bill details to an existing freight bill. User is not authorized to approve freight bill details or to create or modify vouchers.
• Not Authorized: User is not authorized to financial transactions. While user may be able to view financial transactions (depending on navigation pad configuration), a user with this level of authority cannot create freight bills or create/modify vouchers.

User Authorization Controls are typically not required in environments that use the Approval Chain for Voucher Adjustments to force a separate user to approval any A/P Voucher Adjustment.