The Amount Audit will be first performed for each associated Freight Bill Detail Charge by comparing Carrier Amount [or Approved Amount] to the Voucher Charge Total. In this step, Amount Audit will only use the Variance Percentage Tolerances. As a result, the status of each Freight Bill Detail Charge will be set to one of the following values:
Unmatched
Matched/ Variance
Matched
A Freight Bill Detail Charge might have zero or more corresponding Voucher Charges. The matching Voucher Charges will be those charges associated to the previously identified matching voucher where:
For Condition/ Option level charges that correspond to a Master Charge with a Data Accumulation Level of Transaction and Equipment Specific Charge flag is False, the Charge Code and Freight Class for the Voucher Charge must match the corresponding values for the Freight Bill Detail Charge.
For Condition/ Option level charges that correspond to a Master Charge with a Data Accumulation Level of Container and Equipment Specific Charge flag is False, the Charge Code for the Voucher Charge must match the corresponding values for the Freight Bill Detail Charge.
For Condition/ Option Level Charges that corresponds to a Master Charge with a Data Accumulation Level of Pick Location, Drop Location or Pick and Drop Location, the Charge Code, Freight Class and Shipping Location Code/Type for the Voucher Charge must match the corresponding values for the Freight Bill Detail Charge.
For Condition/ Option Level Charges that corresponds to a Master Charge where Equipment Specific Charge is True:
If Equipment Type is not specified, the Charge Code and Freight Class for the Voucher Charge must match the corresponding values for the Freight Bill Detail Charge (the voucher charge’s Equipment Type will be ignored)
If Equipment Type is specified, the Charge Code, Freight Class and Equipment Type for the Voucher Charge match the corresponding values for the Freight Bill Detail Charge.
For service level charges, the Charge ID, Freight Class, Equipment Type and Shipping Location Code/ Type will not be considered.
Once the audit for each Freight Bill Detail Charge is complete, the Amount Audit will be then performed for the Freight Bill Detail’s Carrier Amount [or Approved Amount] vs. Voucher’s Payment Amount. In this step, both Variance Amount and Variance Percentage Tolerances will be used.
The Voucher, Freight Bill Detail and Freight Bill statuses will then be re-evaluated:
The Freight Bill Detail’s status will be set to:
Matched/ Variance if any of the following are true:
Freight Bill Detail level is outside of tolerance limits
At least one Freight Bill Detail Charge is Unmatched or Matched/ Variance
At least one non-zero Voucher Charge has no corresponding Freight Bill Detail Charge
Matched otherwise.
The Freight Bill’s status will be set based on the status of the associated Freight Bill Details.
The Voucher’s status will be set to Matched/ Variance or Matched, based on Freight Bill Detail’s status.